Meeting Request In Exchange 2010…

Share & Comment

Sending meeting request has become a very common procedure even when the person sits right next to you. It has many advantages not to mention the fact that it gets added into your calendar, fires up reminders, can book meeting rooms in advance etc. Anyway, everyone is familiar with the process.

The meeting requests in Exchange 2010 has been given a face lift so that it does two things. One, it sends the meeting request with all the look & feel you are familiar with. Second, it includes a snapshot of your calendar, so that you don’t have to close the meeting request, go back to your calendar and see whether you are free, before you accept / reject a meeting request.

Let me explain with an example. I sent a meeting request to my colleague Chakka and below is the meeting request she got.


As you can see, it tells her the time I have requested for the meeting and includes a snapshot of her calendar, so that she can accept or reject the meeting straightaway (without going back to her calendar).

This feature is only available in Outlook 2010 when run against Exchange 2010. Outlook Web App (OWA) 2010 didn’t give her a preview of her calendar, although she can open the calendar by clicking the calendar button.


This feature is only useful for the person who is receiving the meeting request, as it will give a snapshot of his/her calendar along with the request to make an informed decision without leaving the request window. As far as the meeting organiser is concerned, things remain the same as free/busy information of other users can be looked up by the “Scheduling Assistant” while composing a request.

A very useful feature indeed!

Share & Comment
Subscribe for Updates
Never miss a blog post again

UC Architect, Blogger, Husband & Dad. I have been in IT for the last 12 years, with Exchange Server becoming the prime area in the last few years. I am active on Experts Exchange & TechNet forums and I am a technical author for SearchExchange.

View all contributions by

  • Exchange 2013 Cumulative Update 6

    Exchange 2013 Cumulative Update 6 is out! The Exchange Team has released the latest CU for Exchange 2013, which is CU6. Deployments running any previous release of Exchange 2013 can move directly to CU6. Same goes for companies deploying Exchange 2013 for the first time, they can skip previous releases and start their deployment with […]

    Read More
  • Exchange 2010 SP3 Update Rollup 7

    Update Rollup 7 for Exchange Server 2010 Service Pack 3 is out. The Exchange Team has released UR7 for 2010 SP3. This update rollup is highly recommended for all Exchange Server 2010 SP3 deployments. For a list of changes that are included in this update rollup, see KB2961522. This update rollup does not apply to […]

    Read More
  • Change DirSync Sync Interval

    How do we change the DirSync sync interval from the default value to the one we want? Many a times you want to have a DirSync run for a change to take effect straight away from an on-premise to Office 365 or you may find that the default interval of 3 hours is not good […]

    Read More
  • Cannot Install Windows Azure AD Module For PowerShell On Windows 8 & 2012

    Installing the Windows Azure AD module for managing Office 365 goes fine when the workstation is Windows 7. But, you will be in for a surprise if you try to install the module on Windows 8 or 2012. You need the Microsoft Sign In Assistant 7.0 installed before trying to install the powershell module. But […]

    Read More
  • Exchange 2013 CU5

    Microsoft has released cumulative update 5 for Exchange 2013. As usual, the CUs are full builds. Hence, you don’t have to install 2013 SP1 (which is also CU4) first. This update also needs an AD schema update and hence a proper plan should be in place for medium to large organizations where the AD schema […]

    Read More

3 comments… add one

Speak Your Mind…